Privacy Policy

1. Introduction

Kings Priory School Educational Trust ("we", "our", "us") is committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect your personal information when you visit our website or interact with our services.

We are registered as a charity in England and Wales (Charity Number: 1187013) and are the data controller for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

2.1 Information you provide to us

• Contact details (name, email address, phone number, postal address)
• Donation information and payment details
• Grant application information
• Communication preferences
• Any other information you choose to provide

2.2 Information we collect automatically

• Website usage data (pages visited, time spent, browser type)
• IP address and location data
• Cookie and tracking information

3. How We Use Your Information

We use your personal information for the following purposes:

• Processing donations and Gift Aid claims
• Assessing and processing grant applications
• Sending you updates about our work and impact
• Responding to your enquiries and providing support
• Complying with legal and regulatory requirements
• Improving our website and services

4. Legal Basis for Processing

We process your personal data under the following legal bases:

• Consent: When you sign up for newsletters or marketing communications
• Contract: When processing donations or grant applications
• Legal obligation: For Gift Aid claims and charity law compliance
• Legitimate interests: For improving our services and website functionality

5. Sharing Your Information

We may share your information with:

• Payment processors (Stripe, PayPal) for donation processing
• HM Revenue & Customs for Gift Aid claims
• Professional advisors (accountants, lawyers) when necessary
• Service providers who help us operate our website and services

We never sell your personal information to third parties.

6. Data Retention

We retain your personal information for as long as necessary to:

• Fulfill the purposes for which it was collected
• Comply with legal and regulatory requirements
• Resolve disputes and enforce our agreements

Donation records are kept for 7 years for accounting and Gift Aid purposes. Grant application records are kept for 6 years after the grant period ends.

7. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Rectify inaccurate personal data
• Erase your personal data in certain circumstances
• Restrict processing of your personal data
• Data portability
• Object to processing
• Withdraw consent where applicable

To exercise any of these rights, please contact us at [email protected] or 0191 123 4567.

8. Cookies

Our website uses cookies to improve your experience. We use essential cookies for website functionality and analytics cookies to understand how visitors use our site. You can manage your cookie preferences through our cookie banner or browser settings.

For more information, please see our Cookie Policy.

9. Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is completely secure, and we cannot guarantee absolute security.

10. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

11. Contact Us

If you have any questions about this privacy policy or our data practices, please contact us:

If you are not satisfied with our response, you have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk.